Functions and Features of the Public Page

Functions and Features of the Public Page

The Public Page provides a transparent, shareable interface where stakeholders—including building residents, committee members, or service providers—can view real-time updates on active work and quote requests. Below is an overview of its structure, key sections, and functionality.

The Public Page serves as a central, read-only dashboard for individual work requests, providing:

• Project transparency for external stakeholders.

• Live status tracking for jobs and quotes.

• Clear visibility into building details, assigned contractors, and attachments.

• Contact information for relevant management personnel.

Each Public Page is linked to a specific job or quote and is auto-generated by the portal. Users can access it via a secure public link, which does not require a login.

Key Features: 

Request Header Section

This top section includes:

• Job Type (Work or Quote Request)

• Job/Quote ID and reference number (e.g., #RBTTUC4)

• Creation and last update timestamps

Work/Quote Request and Details

The main body of the Public Page is divided into two tabs:

Work/Quote Request Tab

Displays the progression and status of:

• Assigned contractors (e.g., EASYFIX ELECTRICS PTY LTD)

• Current job status (e.g., Inspection booked, Awaiting committee approval)

• Multiple providers may be shown in the case of quotes.

Details Tab

Provides additional metadata, such as:

• Description of the job or service

• Management contacts

• Term or scheduling information (if applicable)

History Log

Tracks the update history of the request:

• Date-stamped changes and actions

• System-generated logs (e.g., Last update - 5 days ago)

Side Panel Sections

Building Details

Includes:

• Full address of the building

• Plan Number

Job Details 

• Created by: Lists the administrator or user who raised the request

• Description: Plain-text overview of the issue/request (e.g., Ceiling Repair)

Attachments

Categorized into:

• Media (photos/videos)

• Files (general attachments)

• Important Documents (e.g., committee approvals, formal quotes)

Each attachment is downloadable by the viewer.

Management Contacts

Lists relevant personnel:

• Name and role

• Contact number and email (if shared)

• Affiliated strata organisation

Multiple admins may be shown here, providing clear paths for escalation or follow-up.

The Public Page is usually accessible via a shareable link sent by email or embedded in the automated communications. These pages are secure and display only relevant data for the selected request.