Setup Invoice Rules for New Buildings

Setup Invoice Rules for New Buildings

When an active building from Strata Master is first imported to the portal, the Strata Manager assigned to that building is nominated as an invoice approver for the building's invoices. 

However, many buildings will require more than one approver for their invoices. This must be set in the Invoice Rules. If an invoice is added to the portal for a newly imported building and the Invoice Rules have not been set up yet, the Strata Manager can easily set this up while reviewing the invoice.

Setup Invoice Rules for a New Building

On the Invoice Page, click the 'Setup invoice rule'.

This will alert the invoice approver that Invoice Rules have not been set up yet for the new building. 

When the 'Setup invoice rule' is clicked, it will route the user to the regular invoice rules modal where the Invoice Rules can be updated for the building. 

Here, they can add additional Internal Approvers and nominate a First Approver, for example, an Accounts team member, the Strata Manager of the plan, Strata Assistant, Director, or Building Manager.

Toggle 'Require external approval' on to allow External Approvers on the Invoice Rules. This may include the Treasurer, other Committee Members, or even Owners. These contacts must be Invited or Active users before they can be added.

Click SAVE.

The changes made in the Invoice Rules will display under the History and the 'Setup Invoice Rules' button will no longer be visible. 

The updated invoice rules will now automatically apply to outstanding invoices so that they can be approved by the required stakeholders for payment. 

Strata Managers should contact us with any further questions regarding this process.