Occasionally certain jobs will require a contractor to request a deposit before the work starts, or progress payments (or both). A contractor can request these conditions through their quotes on SMATA.
A Building Manager's role in approving these quotes are a the same as with regular quotes. They can:
- send a quote for committee approval or
- approve themselves
Depending on the Building Manager's permissions within the building they can either:
- Accept or reject an invoice OR
- Send the invoice to the Strata Manager for approval or reject it.
To see the history of quotes and invoices (submitted, approved, rejected, paid)
1. Log in to SMATA
2. Go to the Jobs page (Wrench Icon)
3. Click on the relevant job
4. Click on 'History'
In cases like this that will need more than one invoice to be paid, Building Managers will be prompted as usual when a quote or invoice has been sent to them to approve. The only main difference in this process is that a job doesn't close until the final payment to the contractor is made.
Every time the accounts team pays the contractor, they will be sent an email and the Building Manager will be notified about the payment on SMATA.
If you have any questions, please contact us HERE